# Alumni Meet & Reunion Registration

> Batch year, branch, current city and guest counts captured at registration — with contribution tiers, QR check-in, and a clean export the alumni office can actually use.

## Overview

Vihaya Events handles alumni meet and reunion registration in India. Free for free reunions; 1.75–4.5% platform fee on paid contributions. Captures batch year, branch, current organisation and city through custom registration fields, supports contribution tiers and guest counts, and provides QR check-in plus a clean CSV export for the alumni office.

## How it works

### 1. Create the reunion

Add the date, campus or venue, and the batches invited.

### 2. Capture alumni data

Batch year, branch, current organisation, designation and city — the fields that make the alumni database worth having afterwards.

### 3. Set contribution tiers

Standard, patron and sponsor contributions, plus separate rates for spouse and children where you need them.

### 4. Handle guests

Alumni bring family. Guest counts are captured at registration so catering and seating are based on the real number.

### 5. Send reminders

WhatsApp and email reminders with the schedule, campus directions and dress code.

### 6. Check in and export

QR check-in on the day, then export the full list with every captured field for the alumni office.

## Key features for Alumni Meet Registration

- **Batch and branch capture** — Structured fields for batch year, branch, current organisation and city, so the reunion also refreshes your alumni records.
- **Contribution tiers** — Standard, patron and sponsor levels, with optional spouse and child rates priced separately.
- **Guest counts** — Family attendance captured per registration, which is the number catering and seating actually need.
- **Reunion-friendly reminders** — WhatsApp reminders with schedule, directions and dress code, sent to confirmed attendees only.
- **QR check-in** — Scan on arrival with live counts, and see who from each batch has turned up.
- **Clean export** — CSV with a UTF-8 byte-order mark so names open correctly in Excel, plus PDF reports for the committee.

## FAQ

### What alumni information can I collect at registration?

Anything you need, through custom registration fields — batch year, branch or department, current organisation, designation, city and contact details. A reunion is the one time alumni reliably update their details, so the export doubles as a refresh of your alumni database.

### Can alumni bring family?

Yes. Guest counts are captured at registration, and you can price spouse and child attendance as separate tiers if your reunion charges for them. Catering and seating are then based on the real headcount rather than an estimate.

### Can we collect contributions rather than fixed tickets?

Yes. Set up contribution tiers — standard, patron, sponsor — at whatever amounts you choose. Alumni pick their level at checkout and pay by UPI or card, and you request a payout when you are ready.

### Is it free if we do not charge?

Yes. Free events carry no platform fee and no monthly subscription. The 1.75–4.5% applies only to contributions or tickets you actually collect.

### How do we get the data to the alumni office afterwards?

Export the confirmed list as CSV with every registration field included, or generate a PDF report. The CSV carries a UTF-8 byte-order mark so non-ASCII names open correctly in Excel instead of being mangled.


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Canonical URL: https://events.vihaya.app/alumni-meet-registration-india
Last updated: 2026-05-09
Brief AI index: https://events.vihaya.app/llms.txt
Full AI index: https://events.vihaya.app/llms-full.txt