# Esports & Gaming Tournament Registration

> Team rosters with in-game IDs, hard slot caps per game, separate brackets as sub-events, and a check-in desk that works for both LAN and online qualifiers.

## Overview

Vihaya Events handles esports and gaming tournament registration in India. Free for free tournaments; 1.75–4.5% platform fee on paid slots. Team registration captures every player's in-game ID and handle, slot caps are enforced server-side so a bracket cannot oversell, and each game or bracket is a sub-event with its own slots, entry fee and check-in.

## How it works

### 1. Create the tournament

Add the games, format, prize pool and whether it is LAN or online. Publish the rules with the event.

### 2. Add a bracket per game

BGMI, Valorant, FIFA, Free Fire — each becomes a sub-event with its own slot cap, entry fee and schedule.

### 3. Set the roster size

Team registration enforces a minimum and maximum squad size, so an incomplete roster cannot be submitted.

### 4. Capture in-game IDs

Every player's handle and in-game ID is collected as a custom field, per player rather than per team, which is what you need for lobby invites.

### 5. Confirm slots

Slot caps are enforced at confirmation, so two teams cannot claim the last slot in the same moment. Full brackets show as sold out.

### 6. Check teams in

Scan at the LAN venue or mark attendance for online check-in windows, with live counts of which teams have confirmed.

## Key features for Esports Tournament Registration

- **Team rosters** — Minimum and maximum squad size enforced at registration, with every player's own details captured rather than just the captain's.
- **In-game ID capture** — Per-player custom fields for handle, in-game ID and rank — the data you need to build lobbies, not just a team name.
- **Duplicate detection** — The form flags when two players in a roster share an email or phone number, normalising phone formats so the same person entered twice is caught.
- **Slot caps per bracket** — Each game's bracket has its own hard slot cap, enforced server-side, so one game selling out does not close the others.
- **Free or paid entry** — Free tournaments cost nothing to run. Paid entry fees carry 1.75–4.5% and settle to you on request.
- **LAN check-in** — QR check-in at the venue, scoped per bracket so a team turning up for the wrong game is caught at the desk.

## FAQ

### How do team registrations work for esports?

Team registration collects a roster rather than a single entry. You set a minimum and maximum squad size, and the form will not submit an incomplete roster. Every player's own details are captured — name, contact, in-game handle and ID — so you have what you need to build lobbies rather than just a team name and a captain.

### Can I run several games in one tournament?

Yes. Add one sub-event per game or bracket — BGMI, Valorant, FIFA, Free Fire. Each carries its own slot cap, entry fee and schedule, so one bracket filling up does not affect the others, and check-in can be scoped per bracket.

### What stops a bracket from overselling its slots?

Slot caps are enforced inside the server-side confirmation transaction, not just on the page. Two teams clicking at the same moment cannot both take the last slot; once the cap is reached the bracket shows as sold out and further registrations are refused.

### Can I catch duplicate players across a roster?

The registration form flags when two members of a team share an email address or phone number, and phone numbers are normalised first so that the same number written three different ways is still recognised as one person. It surfaces the clash rather than blocking it, since sharing a handset is legitimate.

### Does it work for online-only qualifiers?

Yes. For online events, use the check-in window to confirm which teams actually showed up, and use the exported roster with in-game IDs to build the lobbies. QR scanning is there for LAN finals when you need it.


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Canonical URL: https://events.vihaya.app/esports-tournament-registration-india
Last updated: 2026-05-09
Brief AI index: https://events.vihaya.app/llms.txt
Full AI index: https://events.vihaya.app/llms-full.txt