# The Free Hackathon Registration Platform for India > Run a hackathon for 50 to 5,000 participants — with team registration, member invites, custom fields for tech stacks and resumes, automated confirmation emails, QR check-in, and certificate generation. Free for free events, 1.9–4.9% on paid registrations. ## Overview Vihaya Events is India's affordable hackathon registration platform. Free for free hackathons; charges 1.9–4.9% platform fee on paid registrations. Includes team registration with member invites, custom fields (GitHub handle, tech stack, project idea, resume upload), automated email confirmations, QR check-in for venue gates, and bulk certificate generation post-event. Used by IEEE student chapters, CSI chapters, and dev community organisers across India for hackathons of 50 to 5,000 participants. ## How it works ### 1. Create the hackathon event Sign up, add hackathon name, dates, theme, prize details, sponsor list, and venue. Upload a banner. ### 2. Configure team registration Set team size (e.g., 2–4 members). Add custom fields: college, department, GitHub handle, tech stack, project idea, resume upload. ### 3. Invite team members Team leads register, then invite teammates via email. Each member confirms individually. Track team status from "incomplete" to "confirmed". ### 4. Send the registration link Promote on Discord, Twitter, college WhatsApp groups, and Instagram. Vihaya provides a branded registration page; AI website builder creates a hackathon landing page. ### 5. QR check-in at the venue On hackathon day, volunteers scan team-lead QR codes at the venue entrance. Real-time check-in count and team status visible on the dashboard. ### 6. Certify and announce winners Auto-generate certificates for all checked-in participants. Highlight winning teams with custom certificates. Bulk-email everyone after the event. ## Key features for Hackathon Registration - **Team registration with invites** — Configurable team sizes (2–8). Team leads invite via email; members confirm. Track full/incomplete teams. Block submissions until team is complete. - **Custom fields for tech profiles** — GitHub handle, LinkedIn, portfolio URL, primary tech stack, programming languages, project idea, resume upload. AI form builder generates fields from your event description. - **Automated email confirmations** — Each team member gets a confirmation email with the hackathon details, schedule, venue map, and their unique check-in QR code. - **WhatsApp announcements** — Send schedule updates, problem statement releases, and rule clarifications to all participants via WhatsApp. 95%+ open rate in India. - **Sponsor showcase** — Display sponsor tiers prominently on the hackathon landing page. Generate sponsor reports with participant demographics and engagement data. - **Certificate + winner announcement** — Bulk certificates for participants, custom winner certificates for top teams. Auto-emailed after the hackathon ends. Useful for student resume credit. ## FAQ ### How much does Vihaya Events cost for hackathons in India? Free hackathons (no registration fee) pay nothing — no platform fees, no monthly subscriptions. For paid hackathons (registration fees), Vihaya charges a 1.9–4.9% platform fee on the registration amount plus Razorpay's standard ~2% + GST gateway fee. ### How does team registration work on Vihaya Events? Set the team size (e.g., 2–4 members). The team lead registers first, then invites teammates via email or shareable link. Each member confirms attendance individually. The dashboard shows team status (incomplete/complete) and lets organisers track unfilled teams to follow up. ### Can I capture custom fields like GitHub handle and resume? Yes. Vihaya supports unlimited custom registration fields including text, dropdown, multi-select, file upload (resume PDFs), and consent checkboxes. The AI form builder auto-generates fields based on your hackathon description — saves 30+ minutes of manual setup. ### How do hackathon participants check in at the venue? Each participant gets a unique QR code emailed at registration. On hackathon day, volunteers scan QR codes at the venue entrance using the free Vihaya Events check-in app on any phone. Check-in is logged in under 1 second per participant; real-time count visible on your dashboard. ### Can I generate participation and winner certificates? Yes. Design a certificate template once. Vihaya auto-generates personalised PDF certificates for every checked-in participant. For winners, design a separate winner certificate template. Bulk emails are sent after the hackathon. Useful for IEEE/CSI credit and student resumes. ### How does Vihaya Events compare to KonfHub for hackathons? KonfHub charges per-ticket fees on paid registrations plus monthly add-ons. Vihaya Events is free for free hackathons and charges only 1.9–4.9% on paid registrations — same team registration, custom fields, QR check-in, and certificate features. Plus AI form builder, AI website builder, and WhatsApp campaigns built-in. --- Canonical URL: https://events.vihaya.app/hackathon-registration-platform-india Last updated: 2026-05-09 Brief AI index: https://events.vihaya.app/llms.txt Full AI index: https://events.vihaya.app/llms-full.txt