# School Event Registration for India > Annual day, sports day, fetes and PTA events — parent passes with real seat limits, class-wise lists, and QR entry that keeps the hall inside its capacity. ## Overview Vihaya Events handles school event registration in India. Free for free events, which most school events are; 1.75–4.5% only on paid passes. Supports per-family seat limits, class and section capture through custom fields, separate sub-events for each performance or session, and QR check-in at the hall so an auditorium cannot exceed its capacity. ## How it works ### 1. Create the event Annual day, sports day, fete or PTA meeting, with date, venue and timings. ### 2. Set the seat limit Auditoriums have hard capacities. Set the cap and it is enforced at confirmation, so the hall cannot be oversubscribed. ### 3. Add sessions if needed Running two shows because the hall is too small for everyone? Each show is a sub-event with its own seats. ### 4. Capture class and section Custom fields for student name, class, section and the number of family members attending. ### 5. Share with parents Send the link over the school's usual WhatsApp groups. Parents register in a couple of minutes on their phone. ### 6. Manage entry Scan QR passes at the hall door, with a live count of how full the auditorium is. ## Key features for School Event Ticketing - **Hard seat caps** — Auditorium capacity enforced server-side at confirmation, so the hall cannot be oversubscribed by simultaneous bookings. - **Per-family limits** — Cap the number of passes a single family can take, so seats are distributed fairly rather than by who registered fastest. - **Class and section capture** — Student name, class, section and family size as custom fields, exported class-wise for the office. - **Two shows, two lists** — When one hall cannot seat everyone, run each show as a sub-event with its own seats and its own door list. - **Free for free events** — School events are usually free, and free events cost nothing on Vihaya — no monthly fee, no per-parent charge. - **Phone-first registration** — Parents register on a phone in a couple of minutes, paying by UPI where a fee applies. ## FAQ ### Does it cost anything for a free school event? No. Free events carry no platform fee and no monthly subscription on Vihaya Events. The 1.75–4.5% fee applies only where you actually charge — a paid fete stall pass or a ticketed annual day, for example. ### How do I stop the auditorium being oversubscribed? Set the venue capacity as the event's seat cap. It is enforced inside the server-side confirmation transaction rather than only on the page, so two parents registering at the same moment cannot both take the last seat. Once full, the page shows the event as sold out. ### Can I limit how many passes one family takes? Yes. Cap the number of seats per booking so passes are distributed across families rather than absorbed by whoever registered first. Custom fields capture the student's name, class and section alongside the family headcount. ### We run two shows because the hall is small — can that work? Yes. Add each show as a sub-event with its own seat cap and its own door list. Parents pick the show they are attending, and a pass for the first show is refused at the second show's door if you scope the scanner to that session. ### How do parents actually register? Share the event link over your existing school WhatsApp groups or circulars. Parents open it on a phone, fill in the fields you have set, and receive a QR pass by email. It takes a couple of minutes and needs no app. --- Canonical URL: https://events.vihaya.app/school-event-ticketing-india Last updated: 2026-05-09 Brief AI index: https://events.vihaya.app/llms.txt Full AI index: https://events.vihaya.app/llms-full.txt