# Workshop & Masterclass Registration for India > Small-group workshops live or die on capacity. Hard seat caps per batch, prerequisite questions on the form, QR check-in, and certificates for the people who actually turned up. ## Overview Vihaya Events handles workshop and masterclass registration in India. Free for free workshops; 1.75–4.5% platform fee on paid seats. Enforces hard seat caps server-side so a workshop cannot oversell, supports multiple batches or time slots as sub-events, captures prerequisites and skill level through custom registration fields, and issues self-serve certificates gated on attendance. ## How it works ### 1. Create the workshop Add the topic, date, duration and venue or meeting link. Write what participants need to bring or install. ### 2. Set a hard seat cap Capacity is enforced in the confirmation transaction, not just on the page, so two people cannot take the last seat at the same moment. ### 3. Add batches if you repeat it Running the same workshop across several dates or time slots? Each batch is a sub-event with its own seats and its own attendance list. ### 4. Ask the questions that matter Prerequisites, skill level, laptop or software availability, dietary needs. The AI form builder drafts the fields from your description. ### 5. Check participants in Scan QR codes at the door and see live arrival counts. The check-in desk works from the confirmed list, so unpaid registrations are not admitted by accident. ### 6. Publish certificates Publish once and participants collect their own PDF. Restrict it to people who checked in so a certificate means something. ## Key features for Workshop Registration - **Hard seat caps** — Capacity is enforced server-side inside the confirmation transaction. The public page and the checkout read the same number, so a full workshop shows as sold out rather than taking another booking. - **Batches and time slots** — Repeat the same workshop across dates or slots, each with its own capacity, price and attendance list. - **Prerequisite questions** — Custom fields for skill level, prior experience, equipment and file uploads, with required-field validation before payment. - **Waitlist** — When a batch fills, collect a waitlist for that specific batch rather than the whole series, so you know exactly which slot to open next. - **Attendance-gated certificates** — Certificates published to participants who actually checked in, collected self-serve, each with a verifiable ID. - **Reminders** — Send WhatsApp and email reminders before the session with joining instructions and what to bring. ## FAQ ### Can I limit the number of seats in a workshop? Yes, and the limit is real. Capacity is enforced inside the server-side confirmation transaction rather than only on the page, so two people clicking at the same moment cannot both take the last seat. Once the cap is reached the public page shows the workshop as sold out and the checkout refuses further bookings. ### I run the same workshop on several dates — how do I handle that? Set the workshop up as a mega event and add one sub-event per batch or time slot. Each batch has its own capacity, price, attendance list and check-in gate, while participants see them together on one page and pick the date that suits them. ### Can I collect prerequisites before someone books? Yes. Add custom registration fields for skill level, prior experience, software or hardware they need to bring, and file uploads. Fields can be marked required, so the booking cannot complete until they are answered. ### Do participants get a certificate? Yes, and it is self-serve rather than emailed. You design the certificate template, pick the audience, and publish; participants then download their own PDF. Gate it on check-in so only people who actually attended can collect one. Each certificate carries a verifiable ID. ### What if a workshop fills up? Turn on the waitlist and people can register interest for that specific batch. Because the waitlist is per batch rather than per event, you can see which date has the most demand and open another one accordingly. --- Canonical URL: https://events.vihaya.app/workshop-registration-india Last updated: 2026-05-09 Brief AI index: https://events.vihaya.app/llms.txt Full AI index: https://events.vihaya.app/llms-full.txt